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Position Summary
The Records Specialist maintains student personnel files in hard copy and E-Folder formats in compliance with the Job Corps Policy and Requirements Handbook (PRH).
Essential Functions
Perform administrative duties as directed to properly maintain files on both active and separated students including filing, copying, archiving, and producing required reports.
Provide accurate entry of student data into designated Job Corps information systems including duty status and attendance, leaves of absence, academic and career technical training attainments, allotments, personal information, extensions, separation status, and other data as directed.
Maintain student signature rosters, dormitory bed checks, and other attendance documentation used to establish students’ duty status in daily hard copy files for all active students.
Assist in the preparation of the daily Morning Report to accurately reflect the duty status of each student.
Maintain individual hard copy student personnel folders in compliance with PRH Chapter 6 and ensure aging hard copy records are archived in compliance with federal schedules and procedures.
Assist in coordinating student travel arrangements including verifying eligibility, ordering travel tickets, and student travel account reconciliation in compliance with PRH Ch. 6.7 and Exhibit 6-3 and maintain supporting documentation in the student file.
Record student clothing allowances in compliance with PRH Ch. 6.6 and maintain supporting documentation in the student file.
Assist in preparing reports and documentation to support student pay and collection of fines in collaboration with other departments.
Maintain data integrity standards by ensuring supporting hard copy documentation on student attainments is received prior to recording attainments in Job Corps data systems.
Responds to student, parent/guardian, and former student requests for copies of records in compliance with the PRH.
Provides quality customer service for both internal and external customers.
Participate in department meetings and all mandated PRH and Strategix training.
Maintain accountability of staff, students, and property and adhere to safety practices.
Promote a harassment-free environment.
Utilize information systems and handle student data in strict adherence to Job Corps and Strategix policies to protect student’s personally identifiable information (PII) and reduce network security threats.
Adhere to and model Strategix servant leadership culture values: Honor Others, Inspire Vision, Choose Integrity, People First, Balance Focus with Flexibility, Serve with Humility, and Innovate and Disrupt.
Qualifications And Experience MinimumHigh school diploma and two years of experience in records administration, general office, or data entry
procedures. Information technology proficiency including MS Office. Demonstrated customer service orientation.
PreferredAssociate degree and previous Job Corps experience.
Address: 58866 Tricia Spurs, North Melvinberg, HI 91346-3774
Phone: +50616620367928
Job: Real-Estate Liaison
Hobby: Graffiti, Astronomy, Handball, Magic, Origami, Fashion, Foreign language learning
Introduction: My name is Lilliana Bartoletti, I am a adventurous, pleasant, shiny, beautiful, handsome, zealous, tasty person who loves writing and wants to share my knowledge and understanding with you.
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